If a member, or maintainer, of BioJulia breaks the code of conduct, and you are the target of harassing or otherwise bad behaviour, you may immediately report the incident to one of the admin maintainers of BioJulia.
When making a report to admin, you should be as descriptive as possible, and be as objective as possible to help the admin responsibly handle the incident. Be accurate in your report as to the actual events, if possible, collect screen shots and other lines of evidence which cannot be denied.
Reported by: Mike
Who: Chris G (@creepius, firstname.lastname@example.org)
When: October 2015
What Happened: Chris made an inappropriate comment and made _ad hominem_
insults to other member's intelligence during what was previously a technical discussion.
Additional Context: NA
The admin members must make an email address available to the BioJulia community members, through which they can be contacted. Report the incident to the admin members. They will keep a a copy of your report confidential.
Responding to reports
When responding to a report, an admin will:
State they have recieved a report of a code of conduct issue.
State when and where it happened.
Give a general description of what happened (The name of the reporter must not be revealed).
State the consequences.
State what is expected of the person now.
When responding to reports, admins pledge to:
Focus on recording the details, and not on their individual judgement.
Record what they're hearing from the people affected.
Assume reports are credible.
Judging the risk and impact of incidents
When deciding on the severity of a report, an admin must consider:
How many people are affected?
Was this in public or private?
Are there any spill over effects.
When deciding the risk associated with a report, and admin must consider:
Medical or legal requirements.
How dangerous is it for the incident to happen again.
The following example table can be used to asses the risk and impact of incidents:
|Impact||Low Risk||High Risk|
|Low Impact||Inappropriate jokes made in private||Member has previous reputation for online harassment|
|High Impact||Constant inappropriate jokes||Persistent co-ordinated harassment|
Determining the response to an incident.
Admins may use the following example table to help them decide on the appropriate action to take following an incident report.
|Impact||Low Risk||High Risk|
|Low Impact||Verbal warning||Take notes and follow up later|
|High Impact||Public apology||Co-Ordinated whole team response: Removal of member from pages and positions of responsibility. Possible block from group entirely.|
As stated in the off-boarding guidelines, if a member with a degree of responsibility and administrative privileges is reported as breaching code of conduct, they may be off-boarded immediately without the required notification period. This is to prevent the offending individual from abusing their position and retaliating against anyone they think made a report. When a conduct breach incident is resolved, if the accused is to remain a BioJulia member, then the precautionary off-boarding can be reversed. If the consequence of a conduct breach is expulsion from BioJulia, then the off-boarding will not be reversed.
Following up after acting on an incident
Following an incident, after the admin has issued appropriate action, they must follow up with the individual(s) that made the report. This means letting the affected individual that made the report know the following:
Was a code of conduct breach found.
What was the response of the admin (e.g. reprimand, or more severe consequence.).
Whether they are satisfied with the outcome of the process.
Anything further that needs to be discussed.